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Minutes: Tuesday, December 12, 2023

Present: Mayor Guthrie, Billings, Busuttil, Caron, Caton, Chew, Downer, Gibson, Goller, O'Rourke, Richardson. Absent: Allt, Klassen.

A copy of the city's published minutes, reformatted for this site. The official minutes are the record.

1Call to Order

Mayor Guthrie called the meeting to order 3:46 p.m..

1.1Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures. 

2Authority to move into closed meeting

MotionCarried
Moved by Goller · Seconded by Richardson
  1. That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to the Municipal Act, Sections 239(2)(b)(d)(e) and (f) and Section 239 (3.1) related to personal matters about an identifiable individual, including municipal or local board employees, labour relations or employee negotiations, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board,  advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and a meeting for the purpose of educating or training the members.

The following items were considered:

2.1Call to Order (closed meeting)

2.3Confirmation of Minutes for the closed Council meetings held November 21, 28 and 29, 2023

2.4Clair Maltby Secondary Plan – Ontario Land Tribunal Update

2.5Chief Administrative Officer Sub-committee Performance Evaluation for 2023

2.6Procedure By-law Training and Clarity

3Closed Meeting Summary

Mayor Guthrie provided a summary stating that staff direction was given on item 2.4, Clair Maltby Secondary Plan. Mayor Guthrie also advised that Council received Procedure By-law training and had discussions to clarify sections of the by-law, but no direction was given.
MotionCarried (11 to 0)
Moved by Richardson · Seconded by Goller
  1. That the 2023 Chief Administrative Officer performance evaluation, as described and outlined in the closed Council report dated Tuesday, December 12, 2023, be approved. 
For (11): Mayor Guthrie, Gibson, Goller, Downer, O'Rourke, Billings, Caron, Caton, Richardson, Busuttil, Chew

4Open Meeting - 5:00 p.m.

Mayor Guthrie Called the open meeting to order (5:02 p.m.)

5Recognitions

5.1Recipient of the Order of Ontario

Mayor Guthrie acknowledged the recipient Marva Wisdom.

5.22023 First Robotics World Championship Winners

Mayor Guthrie acknowledged the recipients.

6Confirmation of Open Minutes

MotionCarried (11 to 0)
Moved by Richardson · Seconded by Caton

That the minutes of the open Council Meetings held November 6, 7, 15, 21, 28 and 29 2023, and the Committee of the Whole Meeting held November 6, 2023, be confirmed as recorded and without being read.

For (11): Mayor Guthrie, Gibson, Goller, Downer, O'Rourke, Billings, Caron, Caton, Richardson, Busuttil, Chew

7Items for Discussion

7.1Implementing Service Simplified Guelph's Customer Service Strategy - 2023-476

Stephen O'Brien, General Manager City Clerk's Office, City Clerk, introduced the presentation. 
Stacey Hare, Program Manager, Customer Service and Customer Experience, provided an update on the Customer Service Strategy.

MotionCarried (11 to 0)
Moved by Goller · Seconded by Caton
  1. That the report titled Implementing Service Simplified: Guelph’s Customer Service Strategy, dated December 12, 2023, be received.
For (11): Mayor Guthrie, Gibson, Goller, Downer, O'Rourke, Billings, Caron, Caton, Richardson, Busuttil, Chew

9Adjournment

MotionCarried
Moved by Billings · Seconded by Chew

That the meeting be adjourned (5:53 p.m.).